Effective: November 1, 2012
08.10 - Renewal Forms
The following forms are used during the renewal process:
l Minnesota Health Care Programs (MHCP) Renewal (DHS-3418).
This is the annual renewal form sent to most enrolled clients to gather eligibility information. Enrollees must complete and return it to continue eligibility.
n Enrollees provide data similar to what is requested on an application, including but not limited to the following information:
m List of household members.
m Health insurance.
m Other changes.
n The DHS-3418:
m includes a medical release, along with the client’s rights and responsibilities.
m may also be used to apply for household members not currently covered.
m may be used as an application.
n Do not require a DHS-3418 if the following forms are received instead:
m Combined Application Form (CAF) (DHS-5223).
m Renewal for People Receiving Long-Term Care Services (DHS-2128).
m Health Care Application (HCAPP) (DHS-3417).
m ApplyMN application requesting Medical Assistance, MinnesotaCare, cash assistance, Supplemental Nutrition Assistance Program (SNAP) or emergency assistance.
m Combined Annual Renewal For Certain Populations (DHS-3727).
This form may be used as an application if received in the renewal month.
l Combined Application Form (CAF) (DHS-5223)
The CAF is the annual renewal for people receiving cash assistance or SNAP. A person who is also receiving health care with these programs will be sent the CAF if the renewal date corresponds with the recertification date for SNAP and cash.
Contact the enrollee to request additional information if the CAF does not provide enough information to renew health care coverage.
l Combined Annual Renewal For Certain Populations (DHS-3727).
This annual renewal is sent to household who meet all of the following criteria:.
n All members are age 18 or older.
n Are enrolled in MHCP, Minnesota Supplemental Aid (MSA), SNAP, or Group Residential Housing (GRH).
n Have a household size of one, or two, if married and living together.
n Have all household members receiving SSI or SSI/RSDI combination income exclusively.
Process this renewal following the same processing guidelines used for the Minnesota Health Care Programs renewal (DHS-3418).
l Renewal for People Receiving Long-Term Care Services (DHS-2128).
This is the form used to renew eligibility, both annually and at six months, for people residing in long-term care (LTC) facilities or receiving Elderly Waiver (EW) services. This includes LTC residents who receive MSA for personal needs and EW enrollees residing in GRH facilities and receiving GRH payments.
Note: This renewal form is also used when all MHCP household members receive services through a BI, CAC, CADI, or DD waiver. The DHS-3418 is sent to the household if there is a household member who is not receiving services through one of these waiver programs.
The DHS-2128 may be used as an application for MA, including payment of LTC services, if received in the renewal month.
l Health Care Coverage Options in Minnesota brochure (DHS-3416).
Send this form to clients who have questions about the different public and private health care options available to residents of Minnesota.
l MA-BC Application/Renewal (DHS-3525) and Certification of Further Treatment Required (DHS-3525A).
These two forms are used exclusively for MA Breast and Cervical Cancer enrollees to renew coverage. Do not require these forms if another renewal form is received.
l Household Report Form (HRF) (DHS-2120).
This form is used when a client is required to renew eligibility monthly. See Monthly Renewal for more information on monthly reporters.
This form may not be used as an application or as an annual renewal. It may be used as a six-month renewal.
l Notice of Late or Incomplete Household Report Form, Health Care Renewal Form or Combined Six-Month Report (DHS-2414).
Send this notice to clients when their benefits are being terminated because they failed to return the required report form or the form was not completed correctly. The back of the form lists the client appeal rights information.
l Combined Six-Month Report (DHS-5576).
This form is sent to MA clients for their six-month renewal and MA clients for their income and asset six-month renewal.
This form may be used as an application for MA if received in the renewal month.
l MinnesotaCare Continued Coverage (DHS-6179B).
This form may be sent annually to children enrolled in MinnesotaCare for Certain Children Exiting Foster Care or a Juvenile Residential Correctional Facility to determine if the child still lives in Minnesota and wishes to continue coverage. Enrollees are not required to return the form if their address has not changed and they want to continue their MinnesotaCare coverage. Sending the form is not required as the enrollee may be contacted by phone or other means to obtain the needed information.
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