*** The Health Care Programs Manual (HCPM) has been replaced by the Minnesota Health Care Programs Eligibility Policy Manual (EPM) as of June 1, 2016. Please refer to the EPM for current health care program policy information. ***
Effective: June 1, 2009 |
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29.05.15 New Hire Messages |
Archived: June 1, 2016 (Previous Version) |
The Child Support Enforcement Division (CSED), per Minnesota statutes, maintains a New Hire employment registry. Most Minnesota employers have 20 calendar days from the date of hire to report start of employment to CSED.
As a supplement to IEVS WAGE matches, New Hire messages provide information when any active or pending client has started work in the previous month. These messages should decrease the number of IEVS WAGE matches.
The New Hire Message includes:
l New Job Details for SSN #XXX-XX-XXXX.
l Last name.
l First Initial.
l Date Hired.
l Employer Name.
l MAXIS Name.
l New Hire Name.
The New Hire interface is run once a month. New Hire messages display on the fourth day of the month, regardless of holidays and weekends.
l Upon receipt of a New Hire message, check the case file information to determine whether the client has reported this employment and take appropriate case action.
l Obtain a signed release of information form from the client in order to contact the employer for further information.
l Determine if the New Hire record is accurate. It is not necessary to report the discrepancy if the New Hire record is not accurate.
Note: Notify the client if an employer has been inaccurately reporting employment under the client's SSN so that the client can take action to correct the information.
l Delete New Hire messages when the appropriate action has taken place.
l Attempt to resolve the discrepancy within 45 days of receipt of the information.