Minnesota Health Care Programs
Eligibility Policy Manual
Welcome to the Minnesota Department of Human Services (DHS) Minnesota Health Care Programs Eligibility Policy Manual (EPM).The manual contains the official DHS eligibility policies for the Minnesota Health Care Programs including Medical Assistance and MinnesotaCare. It does not provide procedural instructions or system information. Minnesota Health Care Programs policies are based on the state and federal laws and regulations that govern the programs. See Legal Authority section for more information. See the Legal Authority section for more information.
Updates
Beginning June 1, 2023 policy clarifications and policy additions are announced through an Email Subscription. Anyone can sign up to receive the Email Subscription.
Recent Updates
November 15, 2024November 15, 2024
We incorporated policy from Bulletin #23-21-28 DHS Announces Key MHCP Eligibility Policies during the Unwinding Period into the following EPM sections.
- 2.3.5.2.1 MA-EPD Bases of Eligibility
- 2.3.5.1.1 MA-EPD Mandatory Verifications
- 2.3.5.2 MA-EPD Non-Financial Eligibility
- 2.3.5.3 MA-EPD Financial Eligibility
- 2.3.5.3.1 MA-EPD Assets
- 2.1.3.1 MA Asset Limit
3.2.3.2 Employer Sponsored Coverage
Affordability Standard for Employer-Sponsored Coverage
We updated the employee’s portion of the annual premiums to not exceed 9.02 percent of the annual household income to be considered affordable.
November 1, 2024 November 1, 2024
2.1.2.3 Medical Assistance County Residency
County of Service
We clarified the county of service is responsible for case management after an application has been processed and eligibility has been determined, along with the specific actions this includes. The county of service is determined based on where an enrollee lives. However, applications submitted through METS, the servicing agency is assigned by METS when eligibility is pending or approved.
We removed Consumer Support Grant (CSG) payments from the list of excluded income and replaced it with the Community First Services and Supports (CFSS) payments.
We also included Long-Term Services and Supports workforce incentive payments under the Minnesota Care Force Incentive program to the list.
2.4.2.5 Medical Assistance for Long Term Care Income Calculations
Waiver Obligation
We removed the waiver obligation may be adjusted retroactively without providing 10-day notice.
Appendix H Lawfully Present Noncitizens
We clarified the definition of noncitizens who are considered lawfully present for the purpose of Minnesota Health Care Programs (MHCP) eligibility determinations.
This update also incorporates federal guidance, effective November 1, 2024, making technical adjustments to the list of immigration statuses and circumstances that defines noncitizens who are considered lawfully present.
October 21, 2024October 21, 2024
We incorporated policy from Bulletin #24-21-03 DHS Explains Electronic Verification of Certain Assets for Minnesota Health Care Programs into the following EPM sections.
September 10, 2024September 10, 2024
1.2.6 Minnesota Health Care Programs (MHCP) Signature
Special Circumstances
We clarified the MHCP Signature applies to applications, renewals and other MHCP eligibility forms, except for the Authorization to Obtain Financial Information (DHS-7823) form.
2.1.2.2.2 Medical Assistance (MA) Immigration Status
MA Eligibility for Noncitizen Children under Age 21 and Pregnant People
We included additional clarification that undocumented and DACA pregnant people are ineligible for MA.
Qualified Immigration Statuses Without a Five-Year Waiting Period
We updated the dates for the Ukrainian and Afghan parolees.
Equity Value of an Automobile
We clarified JD Power or Kelley Blue Book should be the source used to verify vehicle values.
2.3.5.1.3 Medical Assistance for Employed Persons with Disabilities (MA-EPD) Work Requirements
We clarified Employment Income requirements for Wage, Self-Employment, and Seasonal Employment income.
August 28, 2024August 28, 2024
We incorporated Bulletin #23-21-24 DHS Expands Medical Assistance for Former Foster Care Youth with this new page.
2.2.3.5. MA-FCA Income Verification
Educator Expenses
We updated the maximum anticipated adjustment for the self-attestation amount to $300 for one educator and $600 when both spouses are educators.
Appendix F Standards and Guidelines
Utility Allowance
We update the amounts for the following allowances:
- Utility allowance
- Electricity allowance
- Telephone allowance
The updated amounts become effective October 1, 2024.
Excluded Assets Regardless of Identifiability
We updated the list of excluded assets to include: Consolidated Appropriations Act (CAA) recovery rebate payments, Coronavirus Aid, Relief, and Economic Security (CARES) Act payments, COVID-19 Relief Payments, and RentalHelpMN Assistance.
2.3.3.2.4 MA-ABD Countable Assets
Shared Ownership of Countable Assets
We moved the following information from EPM section 2.3.3.2.4.1.1 MA-ABD Shared Ownership, which is now retired.
A jointly owned asset is unavailable when all of the following criteria are met:
- The permission of a joint owner is required to sell or dispose of the asset;
- The joint owner is not a member of the household or financially responsible relative whose assets are deemed to the person; and
- The joint owner refuses to allow the sale or disposal of the asset.
2.3.5.4.1 MA-ABD for Employed People with a Disabilities (EPD) Medicare
Payment for Medicare Part B Premiums
We clarified policy to include two new forms.
MA-EPD enrollees who become newly eligible for agency reimbursement of their Medicare Part B premiums must receive the Eligible for Manual Reimbursement for Medicare Part B Premiums for MA-EPD Enrollees Form (DHS-8555).
MA-EPD enrollees who become newly ineligible for agency reimbursement of their Medicare Part B premiums must receive the Ineligible for Manual Reimbursement for Medicare Part B Premiums for MA-EPD enrollees Form (DHS-8556).
DHS discontinued the use of manual letters to announce policy clarifications and policy additions effective June 1, 2023. You can see a list of manual letters published between June 1, 2016 to June 1, 2023 in the EPM Archive Manual Letters. As of June 1, 2023 this home page is no longer archived, since it does not contain eligibility policy.
Bulletins
DHS bulletins provide information about policy changes and direction to county and tribal health and human services agencies and other DHS business partners. According to DHS policy, bulletins more than two years old are obsolete. Anyone can subscribe to the Bulletins mailing list.
A DHS Bulletin supersedes information in this manual until incorporated into this manual. The following bulletins have not yet been incorporated into the EPM:
- Bulletin #23-21-07 DHS Clarifies MA Eligibility Policy and Coverage Suspension for People who are Incarcerated
- Bulletin #23-21-18C Corrected #23-21-18: DHS Announces a Simplified Renewal Process for Certain MA-ABD Enrollees
- Bulletin #23-21-25 DHS Revises the Application for Health Coverage and Help Paying Costs and Supplement Form
- Bulletin #23-21-27 DHS Implements Continuous Medical Assistance Eligibility for Children Under Age 19
- Bulletin #24-21-01 DHS Explains Certain MA Enrollees Must Provide Verification of Assets at Renewal
- Bulletin #24-21-02 DHS Implements Individual-Level Eligibility Renewals for Medical Assistance and MinnesotaCare
- Bulletin #24-21-04 DHS Clarifies Minnesota Health Care Programs Income and Asset Verification Policies for Certain People
- Bulletin #24-21-05C Corrected #24-21-05: DHS Announces Minnesota Health Care Programs Post-Unwinding Eligibility Policies
- Bulletin #24-21-06 DHS Modifies Ex Parte Renewal Process for MA-ABD and MSP Enrollees
- Bulletin #24-21-07 DHS Resumes Monthly Premiums for Certain MinnesotaCare Enrollees for July 2024 Coverage
- Bulletin #24-21-08 DHS Simplifies Access to Help Paying Medicare Costs for SSI Beneficiaries
COVID-19 Emergency Bulletins: These bulletins announce temporary policy modifications, which supersede policies in this manual, during the COVID-19 emergency. Because these bulletins provide temporary guidance, they will not be incorporated into this manual.
- Bulletin #20-21-02, DHS Announces Temporary Policy Changes to Minnesota Health Care Programs During the COVID-19 Peacetime Emergency
- Bulletin #20-21-03, DHS Announces Medical Assistance for COVID-19 Testing of Uninsured Individuals
- Bulletin #20-21-05, DHS Explains Treatment of Federal Pandemic Unemployment Compensation Payments for Minnesota Health Care Programs
- Bulletin #20-21-10, DHS Announces Updates to Temporary Policies for Minnesota Health Care Programs during the COVID-19 Public Health Emergency
- Bulletin #23-21-12 DHS Cancels Unpaid MinnesotaCare Premiums and Temporarily Waives Premiums for all Enrollees
- Bulletin #20-21-13, DHS Announces a Change to Processing PARIS Interstate Matches for MHCP Enrollees During the COVID-19 Public Health Emergency
- Bulletin #21-21-02, DHS Explains Treatment of Coronavirus Response Payments under the American Rescue Plan Act of 2021, for MHCP
- Bulletin #21-21-03, DHS Explains Treatment of PUA and PEUC for Minnesota Health Care Programs
- Bulletin #21-21-04, DHS Explains Redetermination and Closure of MHCP for Enrollees Not Validly Enrolled due to Fraud or Agency Error
- Bulletin #21-21-06 DHS Announces MinnnesotaCare Premium Reductions for 2021 and 2022
- Bulletin #21-21-07 DHS Explains Redetermination and Closure of MHCP for Enrollees Not Validly Enrolled due to Abuse
- Bulletin #22-21-11 DHS Announces Temporary Policy to Accept Minnesota Address Updates on USPS Returned Mail for Minnesota Health Care Programs
- Bulletin #23-21-05 DHS Announces Temporary Policy to Accept Contact Information Updates from MCOs for MHCP
- Bulletin #23-21-08 DHS Announces Key MHCP Eligibility Policies during the Unwinding Period
- Bulletin #23-21-09 DHS Announces the Resumption of Minnesota Health Care Programs Annual Eligibility Renewals
- Bulletin #23-21-14 DHS Explains Transition from COVID-19 Temporary MA-EPD Policies to Standard MA-EPD Policies
- Bulletin #23-21-17 DHS Explains Handling Renewal-Related Returned Mail During the Unwinding Period
- Bulletin #23-21-19 DHS Announces Temporary Asset Disregard and Other Asset Policies for Certain MHCP Enrollees
- Bulletin #23-21-20 DHS Announces Temporary Changes to Deadlines for Medical Assistance and MinnesotaCare Eligibility Appeals
- Bulletin #23-21-26 DHS Implements Mitigation Plan 2.0 and Clarifies Post Renewal Policies
Prior versions of EPM sections are available upon request. This manual consolidates and updates eligibility policy previously found in the Health Care Programs Manual (HCPM) and Insurance Affordability Programs Manual (IAPM). Prior versions of policy from the HCPM and IAPM are available upon request.
Contact Us
Direct questions about the Minnesota Health Care Programs Eligibility Policy Manual to the DHS Health Care Eligibility and Access (HCEA) Division, P.O. Box 64989, 540 Cedar Street, St. Paul, MN 55164-0989 or fax (651) 431-7423.
Health care eligibility workers must follow agency procedures to submit policy-related questions to HealthQuest.
Legal Authority
Many legal authorities govern Minnesota Health Care Programs, including but not limited to:
- Title XIX of the Social Security Act;
- Titles 26, 42 and 45 of the Code of Federal Regulations;
- Minnesota Statutes chapters 256B and 256L, and
- Certain federal regulations from the Centers for Medicare & Medicaid Services (CMS).
Each topic in the EPM includes applicable legal citations at the bottom of the page.
DHS has made every effort to include all applicable statutes, laws, regulations and other presiding authorities; however, erroneous citations or omissions do not imply that there are no applicable legal citations or other presiding authorities. The EPM provides program eligibility policy and should not be construed as legal advice.
EPM Subscription
After you set up an account, you will have the opportunity to scroll down to select Minnesota Health Care Programs Eligibility Policy Manual, which will provide an update or all sections, or you can select which individual sections of the EPM you want to be notified when an update occurs.You can change your subscriber preferences at any time by logging into your account.