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Effective: May 1, 2007 |
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09.10ar2 - Verification Documentation (Archive) |
Archived: March 1, 2008 |
This section details what type of documentation can be used as verification.
General Documentation Provisions.
Special Photocopying Requirements.
Assets - Common Types of Documentation.
Income - Common Types of Documentation.
General Documentation Provisions
The most common sources of verification are documents in the client’s possession, such as pay stubs and immigration documents, and written verification from third parties such as employers. Any verification that has been received verbally must be clearly documented in case notes.
Do not require more than one type of documentation for the same eligibility factor.
Example:
Alice works for the local hardware store, and provides an employer’s statement which lists her pay amounts for the past month.
Action:
Do not require pay stubs for the same period if the employer statement contains all the required information.
Special Photocopying Requirements
When photocopying savings bonds or other negotiable items, you must alter the size of the items by reducing or enlarging. It is illegal to photocopy savings bonds without altering the size.
Certificates of Naturalization may be copied for verification of citizenship. Immigration regulations allow government agencies to copy the Certificate of Naturalization.
Assets - Common Types of Documentation
Common types of documentation to verify assets include:
l Bank statements.
l Agency-initiated verification forms.
l Copies of bonds.
l Stock ownership statements.
l Copies of life insurance policies.
l Statements from insurance companies or companies providing annuities.
l Copies of burial purchase agreements.
l An estimate of value from a licensed dealer.
l An estimate from a licensed appraiser.
l Other documents.
Income - Common Types of Documentation
Common types of documentation to verify income include:
l Pay stubs.
l Employers’ statements.
l Tax forms.
l Copies of checks for some types of unearned income.
l Award letters.
l Court orders.
l Other documents.
For more information see:
Verification of U.S. Citizenship.