*** The Health Care Programs Manual (HCPM) has been replaced by the Minnesota Health Care Programs Eligibility Policy Manual (EPM) as of June 1, 2016. Please refer to the EPM for current health care program policy information. ***
Effective: May 1, 2012 |
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09.15 - Obtaining Verifications |
Archived: June 1, 2016 (Previous Versions) |
This section details how to assist clients in obtaining mandatory verifications.
State Verification and Exchange System (SVES).
Providing verification is primarily the responsibility of the client. However, agencies must assist clients in obtaining verification. Do not deny or close eligibility for clients who are cooperating in attempting to obtain the verification.
Assist clients in obtaining verification if the client is unable to provide it.
l Use available electronic data sources following current program rules to verify wage or unearned income if a client provides verification that is not reasonably compatible with income reported by the client, or if no verification was submitted with an application or renewal. See Verification of Income.
l Use publicly available data, such as auto dealer’s guides and stock exchange listings, when possible.
Example:
Mortimer and Matilda apply for health care for themselves and their children. They report two vehicles, one of which is determined to be excluded. The value of the non-excluded second vehicle will be counted in the respective asset total. The worker contacted Mortimer and Matilda regarding the value of the second vehicle. They were unsure of the value.
Action:
The worker helped them access the value by looking it up in an online auto guide. No release of information was needed for this.
l Obtain the client’s written consent before contacting third parties for verification. The signed release must identify the source and the specific information to be requested. See Release Forms.
l If neither the client nor the agency is able to obtain outside verification, accept the client’s written statement attesting to the correctness of the information.
The following release of information forms are available for use in helping the worker help the client obtain required verification:
l General Consent/Authorization for Release of Information (DHS-3549).
This release form is used to gather information and the authorization/consent of an applicant for food support, cash assistance, health care, child support services, or a license to provide services
l General Authorization for Release of Information (DHS-2243A).
General consent form allowing release of specified information required for the determination of eligibility for human service programs.
l Authorization for Release of Employment Information (DHS-2146).
Consent form allowing release of employment information required for the determination of eligibility for human service programs.
l Consent for Release of Information about Assets (DHS-2243).
Consent form allowing release of asset information required for the determination of eligibility for human service programs.
State Verification and Exchange System (SVES)
The State Verification and Exchange System (SVES) is an interface provided to workers to query online with the Social Security Administration (SSA). This interface is used to:
l Verify Social Security Numbers in a monthly batch job.
l Initiate some IEVS matches. See IEVS for more information.
l Provide verification of SSI and RSDI payment information.
The SVES interface may be used to confirm or verify citizenship and identity of current and former SSI recipients, including Minnesota Supplemental Aid (MSA) recipients.
The SVES interface does not provide information on which beneficiary obligations, such as child support, are deducted from the gross RSDI amount.
For more information about SVES, see POLI/TEMP in MAXIS.